Skip to content Skip to main navigation Report an accessibility issue

Timetable Dates and Deadlines for Schedulers and Advisors

The Registrar team’s goal is to provide consistency and transparency in the timetable process. We will collaborate with you to have the timetable as stable as possible between the time registration starts and classes begin. Departments are encouraged to keep changes to a minimum after registration begin. We will assist you if changes are necessary.

Happy timetable time in Tennessee and Go Vols!

Check Valid Class Times Here

 

Prime Time

Monday/Wednesday/Friday – 9:10 am – 2:40 pm
Tuesday/Thursday – 9:45 am – 3:45 pm


Winter Mini-Term (WMT) 2023

Please make sure to get everything in by 3 pm on Monday, September 26, 2022.

Winter Mini-Term Edit Period Closes* Extended through Monday, September 26, 2022 @ 3:00 pm
WMT Timetable Goes Live for Students  Monday, September 26, 2022
WMT Registration Begins for All Students  Monday, October 3, 2022

*Edit period closes- Deadline for Colleges and Departments to complete their timetables for courses needing classroom assignments. Classroom assignments will be determined according to the sections active in the timetable at this date.  

  1. Winter Mini Term 2023 classes begin on Tuesday, January 3, and end on Friday, January 20. Martin Luther King, Jr. Holiday is Monday, January 16.
  2. The term code is 202315 and the part of term code for all sections should be “W”.
  3. We highly recommend WMT classes be offered in an online modality due to limited space and services on campus during this time frame. All classes will be assigned fully online attribute unless we hear otherwise.

  1. Students can view the WMT timetable starting September 26, and register starting October 3.
  2. Please review the full offering of WMT courses available to your students.
  3. Registration windows are based on official classification when the timetable is released. Classification levels are determined by completed credit hours only; in-progress credits are not included. More information about classification can be found here. For questions regarding a student’s classification or credit hours, please email registrar@utk.edu.

 


Spring 2023

Please make sure to get everything in by 3 pm on Monday, September 26, 2022.

Advisors Begin Clearing Student Advising Flags for Spring 2023  Week of September 20, 2022  
Spring Edit Period Closes* Extended through Monday, September 26, 2022 @ 3:00 pm
Classroom Assignments Finalized   Monday, September 26 –  

Sunday, October 9, 2022 

Spring Timetable Goes Live for Students; 

Edit Period Reopens; 

Available Classroom Reports Begin  

Monday, October 10, 2022  
Spring Priority Registration Begins   Monday, October 24, 2022 

*Edit period closes- Deadline for Colleges and Departments to complete their timetables for courses needing classroom assignments. Classroom assignments will be determined according to the sections active in the timetable at this date.  

  1. Classroom assignments will be finalized from September 26-October 9. Timetable edits and changes are not possible during this time frame.
  2. The edit period will re-open October 10.  Beginning this date, if you are adding a new section or increasing the capacity of a section, you must consult the classroom availability reports and contact our office to determine whether a classroom is available before adding the section or making changes.
  3. Priority registration will begin October 24.
  4. Please pay close attention to any non-standard class times or lab sections that may still need adjustments. Valid class times are required for a section to be assigned a campus-hosted classroom.  Departmentally owned space must be identified for sections with invalid or non-standard class times or the times of the sections need changed to valid times.
  5. As you make changes to your sections, please let us know the following:
    1. The desired campus-hosted classroom
    2. The departmentally owned classroom assignment or lab assignment
    3. If a section does NOT need a classroom assignment
    4. The modality of all sections, even those that rolled and require no changes, so we can assign the modality attributes
  6. Remember to review your timetable report to see if you have sections in cancelled status that can be activated. This is helpful when adding new sections so that section numbers can be reused.
  7. Before registration begins, please check the following to ensure accuracy: (These elements cannot be changed on SWASECT and require additional assistance once students have registered for a section.)
    1. Instructional Method (Note: Make sure online and distance education sections have the 02 Instructional Method)
    2. Part of Term Code
    3. Campus Code
  8. Classes meeting one day a week cannot meet in campus-hosted classrooms M-F during prime time. This includes single sections, seminars, and discussion or recitation portions of sections. Classes meeting one day a week Monday–Friday during prime time must be assigned to a departmentally owned space before registration begins. (Fourth-hour sections for four-credit hour courses do not fall into this category.)

  1. The week of September 19, 2022, please begin clearing student advising flags for Spring 2023.
  2. Students are able to view their Spring 23 registration window in their MyUTK starting October 10, when the timetable is live and viewable.
  3. Spring 2023 Registration Schedule
    Week Of: Registration Group:
    October 24, 2022 Priority Registration and Graduate Students
    October 31, 2022 Seniors
    November 7, 2022 Juniors
    November 14, 2022 Sophomores
    November 21, 2022 Freshmen
  4. Please review the full offering of Spring courses available to your students.
  5. Registration windows are based on official classification when the timetable is released. Classification levels are determined by completed credit hours only; in-progress credits are not included. More information about classification can be found here. For questions regarding a student’s classification or credit hours, please email registrar@utk.edu.

 


May Mini-Term and Summer 2023

Please make sure to get everything in by 3 pm on Friday, February 10, 2023.

NEW for 2023 is a Summer 3rd Session. Please read the scheduler reminders below for additional information.

May Mini-Term and Summer 2023 Edit Period Closes* Friday, February 10, 2023
Advisors Begin Clearing Student Advising Flags for Summer 2023 Week of February 20, 2023
May Mini-Term and Summer 2023 Timetables go Live for Students Monday, February 27, 2023
May Mini-Term and Summer Priority Registration Begins Monday, March 6, 2023 

*Edit period closes- Deadline for Colleges and Departments to complete their timetables for courses needing classroom assignments. Classroom assignments will be determined according to the sections active in the timetable at this date.  

  1. Please use section numbers that begin with 300 for First Session sections and section numbers that begin with 500 for Second Session sections. Full Session sections are numbered as usual (001, 002, etc.), but please verify they are three digits.
  2. Check your campus codes to reflect any study abroad or distance education campuses before the timetable goes live.
  3. NEW for Summer 2023- There is a Summer 3rd Session. Third session will be 3 weeks long, the same length as a mini-term, and will run from July 12-July 28, 2023.
  4. Third Sessions need to have a Part of Term = 4, and section numbers should start with 6.
  5. Please run your timetables in Argos to see course sections that rolled from 2022. Remember that instructor assignments do not roll.
  6. Valid class times from Summer 2022 will continue for Summer 2023.
  7. Priority registration will begin March 6.
  8. Please pay close attention to any non-standard class times or lab sections that may still need adjustments. Valid class times are required for a section to be assigned a campus-hosted classroom. Departmentally owned space must be identified for sections with invalid or non-standard class times or the times of the sections need changed to valid times.
  9. As you make changes to your sections, please let us know the following:
    1. The desired campus-hosted classroom or if a classroom is NOT needed
    2. The modality of all sections, even those that rolled and require no changes, so we can assign the modality attributes
  10. Remember to review your timetable report to see if you have sections in cancelled status that can be activated. This is helpful when adding new sections so that section numbers can be reused.
  11. Before registration begins, please check the following to ensure accuracy: (These elements cannot be changed on SWASECT and require additional assistance once students have registered for a section.)
    1. Instructional Method (Note: Make sure online and distance education sections have the 02 Instructional Method)
    2. Part of Term Code
    3. Campus Code
  12. Classes meeting one day a week cannot meet in campus-hosted classrooms M-F during prime time. This includes single sections, seminars, and discussion or recitation portions of sections. Classes meeting one day a week Monday–Friday during prime time must be assigned to a departmentally owned space before registration begins. (Fourth-hour sections for four-credit hour courses do not fall into this category.)

  1. The week of February 20, 2023, please begin clearing student advising flags for Summer 2023.
  2. Students are able to view their Summer 2023 registration window in their MyUTK starting Monday, February 27, 2023, when the timetable is live and viewable.
  3. May Mini-Term and Summer 2023 Registration Schedule
    Week Of: Registration Group:
    March 6, 2023 May Mini-Term Registration Open; Priority Registration and Graduate Students Summer Registration
    March 7, 2023 Summer Registration for Seniors
    March 8, 2023 Summer Registration for Juniors
    March 9, 2023 Summer Registration for Sophomores
    March 10, 2023 Summer Registration for Freshmen
  4. Please review the full offering of May Mini-Term and Summer courses available to your students.
  5. Registration windows are based on official classification when the timetable is released. Classification levels are determined by completed credit hours only; in-progress credits are not included. More information about classification can be found here. For questions regarding a student’s classification or credit hours, please email registrar@utk.edu.


Fall 2023

Please make sure to get everything in by 3 pm on Tuesday, February 28, 2023.

Fall 2023 Timetable Released for Editing ~December 5, 2022
Advisors Begin Clearing Student Advising Flags for Fall 2023 
Week of February 20, 2023
Fall 2023 Edit Period Closes* Tuesday, February 28, 2023
Classroom Assignments Finalized   Wednesday, March 1 –  

Sunday, March 26, 2023

Fall 2023 Timetable Goes Live for Students; 

Available Classroom Reports Begin  

Monday, March 27, 2022
Fall 2023 Priority Registration Begins   Monday, April 3, 2023 

*Edit period closes- Deadline for Colleges and Departments to complete their timetables for courses needing classroom assignments. Classroom assignments will be determined according to the sections active in the timetable at this date.  

  1. Classroom assignments have rolled for most sections with valid class times from Fall 2022. Departmentally-owned space must be identified for sections with invalid or non-standard class times or the times of the sections need changed to valid times by February 28.
  2. Classroom assignments will be finalized from March 1-26. Timetable edits and changes are not possible during this time frame. Classroom space all across campus, including the west agriculture campus, will be utilized to provide efficient and appropriate classroom assignments according to approved guidelines.
  3. All sections must have a space assigned when timetable goes live for students on March 27.
  4. Priority registration will begin April 3.
  5. Please pay close attention to any non-standard class times or lab sections that may still need adjustments. Valid class times are required for a section to be assigned a campus-hosted classroom.
  6. As you make changes to your sections, please let us know the following:
    1. The desired campus-hosted classroom
    2. The departmentally owned classroom assignment or lab assignment
    3. If a section does NOT need a classroom assignment
    4. The modality of all sections, even those that rolled and require no changes, so we can assign the modality attributes
  7. Remember to review your timetable report to see if you have sections in cancelled status that can be activated. This is helpful when adding new sections so that section numbers can be reused.
  8. Before registration begins, please check the following to ensure accuracy: (These elements cannot be changed on SWASECT and require additional assistance once students have registered for a section.)
    1. Instructional Method (Note: Make sure online and distance education sections have the 02 Instructional Method)
    2. Part of Term Code
    3. Campus Code
  9. To maximize classroom space for fall and spring terms, classes meeting one day a week cannot meet in campus-hosted classrooms M-F during prime time. This includes single sections, seminars, and discussion or recitation portions of sections. Classes meeting one day a week Monday–Friday during prime time must be assigned to a departmentally owned space before registration begins. (Fourth-hour sections for four-credit hour courses do not fall into this category.)

  1. The week of February 20, 2023, please begin clearing student advising flags for Fall 2023.
  2. Students are able to view their Fall 23 registration window in their MyUTK starting March 27, when the timetable is live and viewable.
  3. Fall 2023 Registration Schedule
    Week Of: Registration Group:
    April 3, 2023 Priority Registration and Graduate Students
    April 10, 2023 Seniors
    April 17, 2023 Juniors
    April 24, 2023 Sophomores
    May 1, 2023 Freshmen
  4. Please review the full offering of Fall courses available to your students.
  5. Registration windows are based on official classification when the timetable is released. Classification levels are determined by completed credit hours only; in-progress credits are not included. More information about classification can be found here. For questions regarding a student’s classification or credit hours, please email registrar@utk.edu.

 

Need Help?

Please contact the Registrar team for any assistance you need. We are happy to schedule time during office hours to help with any part of this process.

Visit the Timetable Scheduling Guidelines Page Here!