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Timetable Dates and Deadlines for Schedulers and Advisors

The Registrar team’s goal is to provide consistency and transparency in the timetable process. We will collaborate with you to have the timetable as stable as possible between the time registration starts and classes begin. Departments are encouraged to keep changes to a minimum after registration begin. We will assist you if changes are necessary.

Happy timetable time in Tennessee and Go Vols!

Check Valid Class Times Here

 

Prime Time

Monday/Wednesday/Friday – 9:10 am – 2:40 pm
Tuesday/Thursday – 9:45 am – 3:45 pm


Winter Mini-Term 2023

Please make sure to get everything in by 3 pm on Monday, September 26.

Winter Mini Term Edit Period Closes* Extended through Monday, September 26, 2022 @ 3:00 pm
WMT Timetable Goes Live for Students  Monday, September 26, 2022
WMT Registration Begins for All Students  Monday, October 3, 2022

*Edit period closes- Deadline for Colleges and Departments to complete their timetables for courses needing classroom assignments. Classroom assignments will be determined according to the sections active in the timetable at this date.  

  1. Winter Mini Term 2023 classes begin on Tuesday, January 3, and end on Friday, January 20. Martin Luther King, Jr. Holiday is Monday, January 16.
  2. The term code is 202315 and the part of term code for all sections should be “W”.
  3. We highly recommend WMT classes be offered in an online modality due to limited space and services on campus during this time frame. All classes will be assigned fully online attribute unless we hear otherwise.

  1. Students can view the WMT timetable starting September 26, and register starting October 3.
  2. Please review the full offering of WMT courses available to your students.

 


Spring 2023

Please make sure to get everything in by 3 pm on Monday, September 26.

Advisors Begin Clearing Student Advising Flags for Spring 2023  September 20, 2022  
Spring Edit Period Closes* Extended through Monday, September 26, 2022 @ 3:00 pm
Classroom Assignments Finalized   Monday, September 26 –  

Sunday, October 9, 2022 

Spring Timetable Goes Live for Students; 

Edit Period Reopens; 

Available Classroom Reports Begin  

Monday, October 10, 2022  
Spring Priority Registration Begins   Monday, October 24, 2022 

*Edit period closes- Deadline for Colleges and Departments to complete their timetables for courses needing classroom assignments. Classroom assignments will be determined according to the sections active in the timetable at this date.  

  1. Classroom assignments will be finalized from September 26-October 9. Timetable edits and changes are not possible during this time frame.
  2. The edit period will re-open October 10.  Beginning this date, if you are adding a new section or increasing the capacity of a section, you must consult the classroom availability reports and contact our office to determine whether a classroom is available before adding the section or making changes.
  3. Priority registration will begin October 24.
  4. Please pay close attention to any non-standard class times or lab sections that may still need adjustments. Valid class times are required for a section to be assigned a campus-hosted classroom.  Departmentally owned space must be identified for sections with invalid or non-standard class times or the times of the sections need changed to valid times.
  5. As you make changes to your sections, please let us know the following:
    1. The desired campus-hosted classroom
    2. The departmentally owned classroom assignment or lab assignment
    3. If a section does NOT need a classroom assignment
    4. The modality of all sections, even those that rolled and require no changes, so we can assign the modality attributes
  6. Remember to review your timetable report to see if you have sections in cancelled status that can be activated. This is helpful when adding new sections so that section numbers can be reused.
  7. Before registration begins, please check the following to ensure accuracy: (These elements cannot be changed on SWASECT and require additional assistance once students have registered for a section.)
    1. Instructional Method (Note: Make sure online and distance education sections have the 02 Instructional Method)
    2. Part of Term Code
    3. Campus Code
  8. Classes meeting one day a week cannot meet in campus-hosted classrooms M-F during prime time. This includes single sections, seminars, and discussion or recitation portions of sections. Classes meeting one day a week Monday–Friday during prime time must be assigned to a departmentally owned space before registration begins. (Fourth-hour sections for four-credit hour courses do not fall into this category.)

  1. The week of September 19, 2022, please begin clearing student advising flags for Spring 2023.
  2. Students are able to view their Spring 23 registration window in their MyUTK starting October 10, when the timetable is live and viewable.
  3. Spring 2023 Registration Schedule
    Week Of: Registration Group:
    October 24, 2022 Priority Registration and Graduate Students
    October 31, 2022 Seniors
    November 7, 2022 Juniors
    November 14, 2022 Sophomores
    November 21, 2022 Freshmen
  4. Please review the full offering of Spring courses available to your students.

 


Need Help?

Please contact the Registrar team for any assistance you need. We are happy to schedule time during office hours to help with any part of this process.

Visit the Timetable Scheduling Guidelines Page Here!